OrdnungsPilot (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how our mobile application (“App”) collects, uses, stores, and protects your information when you use our services.

By downloading, accessing, or using the App, you agree to the terms of this Privacy Policy.

1. Information We Collect

A. Personal Information

We may collect personal information that you voluntarily provide when you:

  • Create or manage an account
  • Log into the App
  • Use features that require user identification

This information may include:

  • Full name
  • Email address
  • User role and access permissions

B. Device & Usage Information

We may automatically collect limited technical information, including:

  • Device model and operating system
  • Application version
  • Usage statistics and feature interactions
  • Authentication session information

This information is used to improve App performance, reliability, and security.

C. Files & Documents

Certain App modules allow users to upload or generate documents such as:

  • Time tracking reports
  • Cashbook reports
  • PDFs and exports
  • Business records and archived files

Files are processed solely to provide App functionality and are stored securely.

2. Permissions Used by the App

The App may request the following permissions when required:

Internet Access

Used for:

  • User authentication
  • Cloud synchronization
  • Data retrieval and secure storage

Storage / Photo Library Access

Used for:

  • Uploading selected files and documents
  • Saving generated reports or exports
  • Accessing files explicitly selected by the user

The App only accesses files that the user chooses manually.

3. Modules & Features Covered

This Privacy Policy applies to the following App modules and services:

  • Time Tracking / Stempeluhr (Timer)
  • GoBD Vault
  • Kassenbuch (Cash Book)
  • Tax Calculator
  • Dashboard and user management services

Certain features may vary depending on subscription plans, user roles, or permissions.

4. How We Use Your Information

We use collected information to:

  • Provide and maintain App functionality
  • Authenticate users and manage permissions
  • Store and retrieve uploaded documents
  • Generate reports and exports
  • Improve App stability, performance, and security
  • Detect, prevent, and monitor misuse or unauthorized access

5. Third-Party Services

We may use trusted third-party providers for infrastructure, hosting, authentication, and storage services.

These providers may include:

  • AWS (Amazon Web Services)
  • MongoDB Atlas
  • Authentication and cloud infrastructure providers

Third-party providers process information only for operational purposes and in accordance with their own privacy policies.

6. Data Storage & Security

We implement commercially reasonable security measures to protect your information, including:

  • Encrypted communication (HTTPS/TLS)
  • Secure authentication systems
  • Access controls and permission management
  • Protected cloud storage infrastructure

Certain uploaded records or generated reports may use immutable or locked storage mechanisms to support operational integrity and audit requirements.

However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain information only for as long as necessary to:

  • Provide App functionality
  • Comply with legal obligations
  • Meet audit and accounting requirements
  • Prevent fraud and maintain security

Certain business-related records may be retained for longer periods where legally required.

8. User Rights & Account Management

Users may contact us regarding:

  • Account access
  • Account deactivation
  • Data-related inquiries
  • Support requests

To request account or data deletion, please contact us at:

support@dsvcorp.com.au

Deletion requests will be processed within a reasonable timeframe, subject to legal, audit, or operational retention requirements.

Certain company-owned or legally required records may be retained where applicable laws or compliance obligations require continued storage.

9. Children’s Privacy

The App is not intended for children under the age of 13.

We do not knowingly collect personal information from children under 13 years of age.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Updated versions will be posted within the App or through official company channels. Continued use of the App after changes become effective constitutes acceptance of the revised Privacy Policy.

11. Contact Us

If you have any questions, concerns, or suggestions regarding this Privacy Policy, please contact us at:

Email: support@dsvcorp.com.au